Simplify Teamwork: Submit Once, Done Forever

Content Requests & Intake: Streamline Your Workflow

We've all been there: the endless email chain that never seems to end. "Can you resize this graphic?" "Did you get the photos I sent?" "When will the flyer be ready?" "Can you update the copy one more time?" It's exhausting, inefficient, and wastes valuable time that could be spent on more strategic work.

The good news? Automation makes collaboration painless, organized, and professional.

Imagine this: instead of juggling multiple email threads, scattered file attachments, and vague requests, you have one centralized system where clients, team members, or stakeholders submit all their content needs in a single, structured form. No more guessing. No more chasing. No more back-and-forth confusion.

How It Works

Create a branded intake form using platforms like Jotform or Typeform that routes submissions directly to your Notion workspace or Google Drive folder. Every new submission automatically creates a task for your designer, virtual assistant, or content team — complete with all attached files, clear instructions, and due dates. Everything is organized, trackable, and actionable from the moment it arrives.

This system eliminates manual data entry, reduces miscommunication, and ensures nothing falls through the cracks. Your team knows exactly what needs to be done, when it's due, and where to find all the necessary assets. Meanwhile, your clients enjoy a seamless, professional experience that reflects your commitment to quality and efficiency.

💡 Action Item: Build Your First Form Today

Start simple. Create a one-page intake form that includes the following fields: Name, Listing Link (or Project URL), Upload Photos/Files, Notes or Special Instructions, and Deadline. Once it's set up, send it to yourself as a test to make sure everything flows smoothly from submission to task creation.

You'll be amazed at how much time and stress this single tool can save you. Plus, once you have the foundation in place, you can easily customize and expand it to fit different types of projects or clients.

Pro Tip: Brand Your Forms

Don't overlook the details. Include your logo, use your brand colors, and write clear, friendly instructions. Even your forms should look polished and professional — it's another touchpoint that reinforces your brand and sets the tone for a high-quality experience.

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Ready to Take It to the Next Level?

Want a fully automated content-request system that's customized for your business? Digital Daze specializes in designing plug-and-play intake forms and back-end workflows that eliminate manual chasing, reduce errors, and free up your time.

We'll handle all the heavy lifting — from form design and automation setup to integrations with your favorite tools. Book Your Consultation today and let us build a system that works as hard as you do.